MMS Annual General Meeting 2020

नमस्कार,

महाराष्ट्र मंडळाने दिनांक २७ जून २०२० रोजी  मंडळाची वार्षिक सर्वसाधारण सभा आयोजित केली आहे. “COVID-19” मुळॆ सरकारी निर्देश-नियमांप्रमाणे प्रमाणे आणि आपल्या सर्वांच्या स्वास्थ्य-सुरक्षिततेच्या दृष्टीने, ही सभा प्रत्यक्ष घेणे शक्य नसल्यामुळे, “Zoom” या आंतरजालीय दृक्श्राव्य माध्यमाद्वारे ही बैठक घेण्यात येणार आहे. सभेचा तपशील पुढीलप्रमाणे

दिनांक – २७ जून २०२०

वेळ – दुपारी २ वाजता

You are cordially invited to attend the Annual General Meeting of Maharashtra Mandal (Singapore), to be held online on

Date: 27 June 2020

Time: 2:00 pm

Please note that as per the Constitution, at least a quarter of the total voting membership or thirty (30) voting members, whichever is less, present at a General Meeting shall form the required quorum for the meeting. In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour (30 Minutes)  and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any of the existing rules.

For attending the AGM, please renew your membership online

The agenda for the meeting:

1. To read and confirm the minutes of AGM held on 23^rd February 2019. (Link for 2019 AGM minutes)

2. To present and adopt the Annual Report and Statement of Accounts for year 2019. (The Annual report will be presented in the form of slides)

3. Any other points with the permission of chair.

4. To elect the Executive Committee for year 2020.

5. As decided in the 2019 AGM, we are also inviting applications / nominations for the post of Auditors (2 nos). Please note that applicants for this post will need to give their education & professional background in the application

(Note: Depending on the applications received for participation in the Ex-Co, elections may be held in accordance with the MMS Constitution)

Applications/Nominations for Executive Committee & Auditors Link for Nomination form 2020

Please note the following Clauses of the Constitution:

8.1.1(a) --- A member interested (and if needed in contesting the elections) to be a member of the Ex-Co should fulfil the following criteria (a)shall be a member of the Association for the previous year immediately preceding the election(b)should be an active volunteer of the Association (c)shall be a resident of Singapore (d)their nomination should be either proposed or seconded by a BOA Member or a Life Member. Additionally, for the Office of President, he shall have the experience of being a member of the Ex-Co for at least one(1)year in the preceding three(3) years.

8.2.3-- Candidates shall submit the completed Nomination Forms specifying the post applied for in a prescribed format along with proof of membership renewal in sealed envelopes or send a scanned copy of the Nomination Form along with a scanned copy of the proof of membership renewal by email or by fax to the EC. Each candidate shall apply for only one position. In case the nomination form is sent by email or fax, the original form should be handed over to the EC before the commencement of the AGM.

Nomination forms may be received for following office bearers:

· President

· Vice-President

· Treasurer

· Assistant Treasurer

· Secretary

· Assistant Secretary

· Public Relations Officer

· Six (6) ordinary committee members

7.0 -- Unless prior approval in writing of the Registrar or an Assistant Registrar of Societies is obtained, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs). In addition, the key posts in the Ex-Co should be held by SCs or SPRs. Foreign Diplomats shall not serve as Committee Members.

As per clarification received from ROS by email dated 10th May 2012, the “key posts” refer to the President, Secretary, Treasurer and their deputies. There is no restriction on the nationality of the other Executive Committee (Ex-Co) Members, however, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs).

Therefore, all nominees are required to submit NRIC/FIN copies along with the Nomination Form.

Please fill in the online application form on or before 22nd June 2020. The election commission will then request email confirmation from the members who have nominated / seconded your application. 

The election commission consists of the following members and can be reached on election@mmsingapore.org 

1. Dr. Anita Kale
2. Mr. Nilesh Naik
3. Ms. Asmita Tadwalkar

Thank you,

Shyamal Bhate

Secretary,

Maharashtra Mandal (Singapore)