MMS Annual General Meeting 2022

You are cordially invited to attend the Annual General Meeting of Maharashtra Mandal (Singapore), to be held on

Date: Saturday 26th Feb 2022
Time: 2:00 pm
Venue: Online via ZOOM (As per the COVID-19 directives by ROS) Link to attend in the reminder email and event confirmation email sent on 26 Feb 2022.

Please do REGISTER for it by 25th February 2022. Meeting link will be emailed to those who register in the event confirmation email.

For attending the AGM, please renew your membership online.

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The agenda for the meeting:

1. To read and confirm the Minutes of AGM held on 28th Feb 2021. Refer to them HERE.

2. To present and adopt the Annual Report and Statement of Accounts for year 2021.

3. Audit report to be presented by the Auditors.

4. Ratify appointment of Mrs. Asmita Tadwalkar as a term member of the Board of Advisors in place of Dr.(Mrs) Anita Kale.

5. To approve creation of new membership type : "Junior Membership", which will be open to all residents of Singapore of above five (5) and below twenty-one (21) years of age

6. To approve change in minimum age criteria for "Ordinary membership" from eighteen (18) to twenty-one (21) years

7. To approve change in membership fee payment term from three months to within 45 days of the commencement of each new calendar year.  

8. To enable the Treasurer and Assistant Treasurer to be re-elected to the same or related post (Assitant treasurer / Treasurer) for a maximum limit of two consecutive terms.

9. To approve the Annual General Meetings to be held no later than 31st March of each calendar year.

10. To approve the Life Members of the organization to appoint a replacement for the remaining term, in case a Board of Advisor member (BOA) is incapacitated or resigns.

11. Subject to the changes approved in clauses 5 to 10, approve the revised version (Version 4) of the constitution of the society. 

12. Subject to the approval of point 5. above, decide on the Entrance and annual subscription fees for Junior membership.

13. Election of Executive Committee (Ex-Co) Members and Honorary Auditors for the next term (2022-2023)*

14. Any other points with the permission of chair**

MMS Constitution Version 4.pdf

* Depending on the applications received for participation in the Ex-Co, elections may be held in accordance with the MMS Constitution.

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Please note the following Clauses of the Constitution:

** 6.4.3 Any voting Member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary at least ten (10) calendar days before the Meeting is due to be held.

6.4.4 At least 25% of the total voting membership or thirty (30) voting Members, whichever is the lesser, present at a General Meeting shall form a quorum.

6.4.5 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.

8.1 During the AGM, the following office bearers will be elected:

• President

• Vice President

• Secretary

• Treasurer

• Asst. Secretary

• Asst. Treasurer

• Public Relations Officer

• Six (6) Ordinary Committee Members (non-office bearers)

8.1.1 Eligibility for contesting elections:

A Member interested (and if needed in contesting the elections) to be a member of Ex-Co should fulfil the following criteria:

a) Shall be a member of the Association for the previous year immediately preceding the election.

b) Should be an active volunteer of the Association.

c) Shall be a resident of Singapore.

d) Their nomination should be either proposed or seconded by a BOA Member or a Life Member. Additionally, for the Office of President, he shall have the experience of being a member of the Ex-Co for at least one (1) year in the preceding three (3) years. 

All members of the Ex-Co shall have good knowledge of Marathi language and Marathi culture. The Treasurer, Asst. Treasurer shall have good knowledge of Accounting and Finance.

7.0 Unless prior approval in writing of the Registrar or an Assistant Registrar of Societies is obtained, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs). In addition, the key posts*** in the Ex-Co should be held by SCs or SPRs. Foreign Diplomats shall not serve as Committee Members.

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As per clarification received from ROS by email dated 10th May 2012, the ***key posts refer to the President, Secretary, Treasurer and their deputies. There is no restriction on the nationality of the other Executive Committee (Ex-Co) Members, however, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs).

Therefore, all nominees are required to submit NRIC/FIN copies along with the Nomination Form.

Application/Nomination forms for the Executive Committee 2022-23

• MMS Election Nomination Form - to be filled by the Candidate
• MMS Election Confirmation of Nomination - To be filled by one Proposer and one Seconder each

One person can apply for one position only. If multiple forms are received, the first one will be held valid and subsequent entries be ignored.

The last date for receiving Applications/Nominations for Executive Committee is 21st February 2022 5pm SGT.

The election commission consists of the following members and can be reached on election@mmsingapore.org for any queries on the election process

1. Mr. Govind Panse

2. Mr. Sukrut Gondhalekar

3. Mr. Bhawan Mhaisalkar

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Instructions for e-attendance

We are mandated to follow certain rules to note the e-attendance and e-voting of members as per ROS requirements of online general meetings.

Hence, we request you to

1. Login to zoom 15 minutes early so that we can identify each attending member, note down the attendance and determine the quorum.

2. Do NOT login using direct phone dialing. Use ZOOM app on your device (preferred) or login via browser.

3. If there are multiple members attending from the same household, please login from different devices. Each device will be counted as one attendance and one vote (in the event of voting).

4. Ensure that you display your full name on your zoom profile for easy identification and attendance taking purpose. (Click here to know how this can be done before the meeting starts. Click here to know how to do it once you are in the meeting.)

5. Keep your videos ON during the entire duration of the meeting. Audio MUST be off unless you need to speak.

Thank you,

Sachin Ganjapurkar
Secretary,
Maharashtra Mandal (Singapore)