MMS Annual General Meeting 2019 & Members' Welcome Lunch

You are cordially invited to attend the Annual General Meeting of Maharashtra Mandal (Singapore), to be held on Saturday 23rd February 2019.

There will be a special Welcome Lunch for all the members. We invite all new members to take this opportunity to mingle with existing members.

Programme is as follows: 
1:00pm - Lunch and New Member's Welcome
1:30pm to 4:00pm - Annual General Meeting

Venue: Banquet Hall, S P Jain Global School Of Management, 10 Hyderabad Road, S 119579

Please do REGISTER by 20th February 2018 to help us plan the logistics better and avoid under/over ordering of the food.

Please note that as per the Constitution, at least a quarter of the total voting membership or thirty (30) voting members, whichever is less, present at a General Meeting shall form the required quorum for the meeting. In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour (30 Minutes)  and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.

For attending the AGM, please renew your membership online.

The agenda for the meeting :

1. To read and confirm the minutes of AGM held on 25th February 2018. (Link for 2018 AGM minutes)
2. To present and adopt the Annual Report and Statement of Accounts for year 2018. (The Annual report will be presented in the form of slides)
3. Audit report to be read by auditors
4. Election of Executive Committee (Ex-Co) Members and Honorary Auditors for the next term (2019-2020)
5. Any other points with the permission of chair.

(Note : Depending on the applications received for participation in the Ex-Co, elections may be held in accordance with the MMS Constitution)

Applications/Nominations for Executive Committee (Link for Nomination form 2019) Please note that the deadline for submission is 17th Feb 2019 5pm.

Please note the following Clauses of the Constitution:

8.1.1(a) --- A member interested (and if needed in contesting the elections) to be a member of the Ex-Co should fulfill the following criteria (a)shall be a member of the Association for the previous year immediately preceding the election(b)should be an active volunteer of the Association (c)shall be a resident of Singapore (d)their nomination should be either proposed or seconded by a BOA Member or a Life Member. Additionally, for the Office of President, he shall have the experience of being a member of the Ex-Co for at least one (1) year in the preceding three (3) years.

8.2.3-- Candidates shall submit the completed Nomination Forms specifying the post applied for in a prescribed format along with proof of membership renewal in sealed envelopes or send a scanned copy of the Nomination Form along with a scanned copy of the proof of membership renewal by email or by fax to the EC. Each candidate shall apply for only one position. In case the nomination form is sent by email or fax, the original form should be handed over to the EC before the commencement of the AGM.

Nomination forms may be received for following office bearers:

• President
• Vice-President
• Treasurer
• Assistant Treasurer
• Secretary
• Assistant Secretary
• Public Relations Officer
• Six (6) Ordinary Committee Members

7.0 -- Unless prior approval in writing of the Registrar or an Assistant Registrar of Societies is obtained, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs). In addition, the key posts in the Ex-Co should be held by SCs or SPRs. Foreign Diplomats shall not serve as Committee Members.

As per clarification received from ROS by email dated 10th May 2012, the “key posts” refer to the President, Secretary, Treasurer and their deputies. There is no restriction on the nationality of the other Executive Committee (Ex-Co) Members, however, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs).

Therefore, all nominees are required to submit NRIC/FIN copies along with the Nomination Form. Details of submission are mentioned inside the form.

Thank you,
Nivedita Phavade
Secretary,
Maharashtra Mandal (Singapre)