MMS Annual General Meeting 2023

For some unavoidable reasons we are pushing out MMS Annual General Meeting to 4th March 2023. For the members who have already registered for earlier announced date need to click on New Registration tab. Sorry for any inconvenience caused.

You are cordially invited to attend the Annual General Meeting of Maharashtra Mandal (Singapore), to be held on

Date: Saturday 4th March 2023
Time: 2:00 pm
Venue: Online via ZOOM (As per the COVID-19 directives by ROS) Link to attend in the reminder email and event confirmation email sent on 4th March 2023.

Please do REGISTER for it by 3rd March 2023. Meeting link will be emailed to those who register in the event confirmation email.

For attending the AGM, please renew your membership online.

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The agenda for the meeting:

1. To read and confirm the Minutes of AGM held on 26th Feb 2022. Refer to them MMS AGM MoU - 2022-signed.pdf.

2. To present and adopt the Annual Report and Statement of Accounts for year 2022.

3. Audit report to be presented by the Auditors.

4. Ratify appointment of the Board of Advisors.

5. To approve the Annual General Meetings to be held no later than 31st March of each calendar year.
   

6. To approve the Life Members of the organization to appoint a replacement for the remaining term, in case a Board of Advisor member (BOA) is incapacitated or resigns.

7. Election of Executive Committee (Ex-Co) Members and Honorary Auditors for the next term (2023-2024) *
   

8. Any other points with the permission of chair**

Constitution Version 12 Jan 2023 

* Depending on the applications received for participation in the Ex-Co, elections may be held in accordance with the MMS Constitution.

Therefore, all nominees are required to submit NRIC/FIN copies along with the Nomination Form.

Application/Nomination forms for the Executive Committee 2023-24

• MMS Election Nomination Form - to be filled by the Candidate
• MMS Election Confirmation of Nomination - To be filled by one Proposer and one Seconder each

One person can apply for one position only. If multiple forms are received, the first one will be held valid and subsequent entries be ignored.

The last date for receiving Applications/Nominations for Executive Committee is 20th February 2023 5pm SGT.

The election commission consists of the following members and can be reached on election@mmsingapore.org for any queries on the election process.

1. Mr. Ashish Pujari

2. Mrs. Asmita Tadwalkar

3. Mr. Arun Manohar

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Instructions for e-attendance

We are mandated to follow certain rules to note the e-attendance and e-voting of members as per ROS requirements of online general meetings.

Hence, we request you to

1. Login to zoom 15 minutes early so that we can identify each attending member, note down the attendance and determine the quorum.

2. Do NOT login using direct phone dialing. Use ZOOM app on your device (preferred) or login via browser.

3. If there are multiple members attending from the same household, please login from different devices. Each device will be counted as one attendance and one vote (in the event of voting).

4. Ensure that you display your full name on your zoom profile for easy identification and attendance taking purpose. (Click here to know how this can be done before the meeting starts. Click here to know how to do it once you are in the meeting.)

5. Keep your videos ON during the entire duration of the meeting. Audio MUST be off unless you need to speak.

Thank you,

Sunitee Parasnis

Secretary, Maharashtra Mandal (Singapore)