MMS Annual General Meeting 2024

You are cordially invited to attend the Annual General Meeting of Maharashtra Mandal (Singapore), to be held on

Date: Sunday, 24th March 2024
Time: 2:00 pm
Venue: Online via ZOOM 

Please do REGISTER for it by 23rd March 2024. Meeting link will be emailed to those who register in the event confirmation email.

For attending the AGM, please renew your membership online.

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The agenda for the meeting:

1. To read and confirm the Minutes of AGM held on 4th March 2023. Refer to them MMS AGM_2023_MOM_Signed.pdf.

2. To present and adopt the Annual Report and Statement of Accounts for year 2023.

3. Audit report to be presented by the Auditors.

4. Election of Executive Committee (Ex-Co) Members and Honorary Auditors for the next term (2024-2025) *
   

5. Latest version of working guidelines to be approved

6. Any voting Member who wishes to place an item on the agenda of the AGM may do so provided he gives a notice in writing to the Secretary (secretary@mmsingapore.org) at least ten (10) calendar days before the Meeting is due to be held.

7. Any other points with the permission of chair**

Constitution Version 12 Jan 2023 

* Depending on the applications received for participation in the Ex-Co, elections may be held in accordance with the MMS Constitution.

Therefore, all nominees are required to submit NRIC/FIN copies along with the Nomination Form.

Application/Nomination forms for the Executive Committee 2024-25

• MMS Election Nomination Form - to be filled by the Candidate
• MMS Election Confirmation of Nomination - To be filled by one Proposer and one Seconder each

One person can apply for one position only. If multiple forms are received, the first one will be held valid and subsequent entries be ignored.

The last date for receiving Applications/Nominations for Executive Committee is 18th March 2024 5:00 pm SGT.

The election commission consists of the following members and can be reached on election@mmsingapore.org for any queries on the election process.

1. Mr. Bhagwan Kalamkar

2. Mrs. Vaidehi Kanthale

3. Mr. Milind Sovani

4. Mr. Yogesh Gondhalekar

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Instructions for e-attendance

We are mandated to follow certain rules to note the e-attendance and e-voting of members as per ROS requirements of online general meetings.

Hence, we request you to

1. Login to zoom 15 minutes early so that we can identify each attending member, note down the attendance and determine the quorum.

2. Do NOT login using direct phone dialing. Use ZOOM app on your device (preferred) or login via browser.

3. If there are multiple members attending from the same household, please login from different devices. Each device will be counted as one attendance and one vote (in the event of voting).

4. Ensure that you display your full name on your zoom profile for easy identification and attendance taking purpose. (Click here to know how this can be done before the meeting starts. Click here to know how to do it once you are in the meeting.)

5. Keep your videos ON during the entire duration of the meeting. Audio MUST be off unless you need to speak.

Thank you,

Mrunal Modak

Secretary, Maharashtra Mandal (Singapore)